Planning becomes easier if you know what makes a great move.

Great moves don’t just happen. They are carefully orchestrated so everyone understands their roles and the overall process. Successful moves actually start with the end results in mind. What needs to be moved first? What are the priorities and timing? How will things be arranged at the new location?

As the West Coast’s largest mover –– with 65 years of service –– we have identified the common features of well-executed moves. Understanding these features makes planning and execution easier.

Communicate. Communicate. Communicate.

Moving is unfamiliar territory for many coworkers, and communication helps things proceed smoothly. In a successful move, employees receive a steady stream of communication. Too much communication is better than too little. In fact, it’s almost impossible to over communicate the details of a move.

Face to face meetings with coworkers are best. Yes, it’s easier to hit the “send” button and distribute printed memos. But will they read the fine print? Maybe not.

Face to face meetings show you care and increase the impact of communications. After initial meetings, employees also need a forum for asking questions and receiving updates. The mover can advise you on how to handle this step.

Clear roles and responsibilities.

Employees need to know exactly how to pack and label their belongings, and when to finish packing and be out of the office. They also need to know what to do on the first day at the new location. A detailed game plan helps employees prepare for the move and be ready to get to work on Day One.

In a great move, you feel in control. Your mover responds quickly to requests for certificates of insurance, information about building regulations, and whatever else may concern you. The moving company rep and project manager meet with you during the week of the move to conduct a thorough walk-through. You’re clear about the schedule and sequence of events. Everyone is on the same page and ready to roll.

What to look for during the move

Your mover’s project manager knows your priorities and the move gets underway with minimal confusion. Items move quickly, indicating the move is well staffed and well organized. You see plenty of moving equipment in action, including dollies and carts, with very little delay or standing around.

Safety measures are easy to see, including chalked wheels on trucks, safety cones, and “spotters” helping drivers back up trucks. Computers and other essential equipment are being loaded first, so IT staff and tech people will have a head start at the new location. You see clear signage, placards and floor plans at the new location, indicating where things are to be placed. Items are laid out in an orderly manner, so there’s little need for explaining things to coworkers. The project manager provides continuous updates, so you can compare progress with schedules and plans.

Finishing Up

The well-executed move finishes on time, allowing fine-tuning of the office before the first day of business. Boxes are stacked neatly with labels facing out for easy identification. Protective coverings are removed from the building, revealing no damage to walls and flooring. The space appears clean, orderly and welcoming, with desks and work surfaces wiped down and ready for business.

First Day of Business

A game plan is already in place for the first few days. It may include hanging artwork, adjusting ergonomics and equipment, and having cartons picked up and removed. To-do lists are short and coworker questions are minimal. Everyone is in the loop and knows how their issues can be resolved.

If you’re looking for a great move, now you know what to look for, including a great company for the job.