During seasons of economic uncertainty, facilities teams look for ways to improve the operational efficiency of their moves or of their facility change programs. One of the best ways to streamline operational efficiency is to rethink vendor use.

All too often, facilities teams hire separate commercial move vendors to assist with their commercial relocation, IT relocation, and furniture installation. This “process creep” can gradually worsen over the course of many years until it becomes second nature.

Ultimately, this creates an unnecessary management burden on the facilities team, and unnecessary costs for the organization more broadly. The good news is that rethinking vendor structures could provide a great opportunity to improve efficiency and reduce costs.

1. Dealing with Difficulties Scheduling Services and Coordinating Suppliers

One of the problems with trying to manage multiple vendors is that it places a strain on the facilities team’s internal management resources. This includes budgeting, scheduling, and project oversight for multiple vendors, when in most cases it’s possible to hire a single vendor for the entire project scope.

The process of overseeing so many vendors require overly complex coordination and scheduling from the client, and that in turn drives up costs.

2 . The Cost of Unnecessary Administrative Burdens

Indeed, dealing with too much administrative complexity and time spent processing invoices, charging back departments, and coordinating vendors can result in incredible waste and inefficiency.

The processes involved with managing multiple purchase orders and managing multiple supplier relationships become burdensome, and this excess is also reflected in the overall cost of the program.

Facilities teams can improve efficiency by partnering with a single supplier to handle the entire scope of their commercial relocation and facilities changes, thereby making their job easier and creating more accountability with their vendor.

3. Creating Accountability

Accountability is the final piece of the puzzle. Not only does managing multiple suppliers create a significant project management burden on the facilities team, it makes supplier accountability more difficult to manage.

This is because the overlapping activity of suppliers is managed by the client, when in most cases this should be overseen by the supplier.

These are just a few key problems that arise when facilities teams outsource their relocation needs to multiple vendors, when taking a more centralized and streamlined approach would make more sense. For decades, Corovan has provided enterprise-level clients with comprehensive commercial relocation services, handling even large-scale and full-scope projects while eliminating the need for clients to enlist multiple vendors.

We’d love to tell you more. To schedule a consultation with Corovan, contact us directly.