During seasons of economic uncertainty, business leaders must constantly seek ways to do things more efficiently. Saving time and conserving resources in critical. Moving is no exception. In the name of efficiency, it’s crucial to plan a commercial relocation that will make the best use of the business’ time and money.
But be advised: Simply selecting a low bid for your relocation can lead to many unintended expenses and headaches for the client. In our experience, the best results come from upfront planning and experienced project leadership.
How to Save Money on Commercial Relocation
1) Work with a professional commercial mover.
First and foremost, we’ll stress the importance of choosing the right relocation partner. The right moving company representative can help guide you to a successful and cost-effective project. This provides you not only with cost savings but with scheduling recommendations.
Project management is key.
Additionally, they’ll provide you with project management services for little or no additional costs. This could save you considerable time, as it involves the moving company taking on aspects of the project that you would otherwise need to do yourself.
Finally, the right commercial mover can be a valuable resource to help with cost effective solutions for decommissioning the old space, recycling, and liquidating.
2) Purge before you move.
Speaking of recycling and liquidating, another important way to conserve money is to purge before moving day. You want to avoid investing the time, energy, and cost required to move items that you won’t actually use at your new location.
A pre-move campaign.
Create a pre-move purge campaign to discard items in advance of the move. This reduces the amount being moved and costs of double handling.
Note: You’ll need to be mindful of confidential business information and take measures to securely shred it before you toss it out.
3) Plan up front to avoid unnecessary post move expenses.
The signs of a well-planned project often show in minimal to no post move activity. On the other hand, poorly planned moves often result in rework, double handling of items, and general confusion. All of these things can result in added expense, causing the overall cost of your commercial relocation to balloon.
To avoid these post move expenses, the most important thing you can do is create a detailed and realistic project schedule. Also be sure to double check all space plans and furniture placement plans to avoid costly mistakes and surprises once you get into your new facility.
4) Work with your mover to value engineer the project.
It pays to avoid working with a household mover. Instead, work with an experienced and professional commercial mover. Only a commercial mover will understand the importance of balancing business needs with other considerations that impact the total cost of the project. The primary goals involve creating a schedule that minimizes overtime and the number of days scheduled for the project.
While it usually pays to compress the move schedule, it is important to avoid the diminishing returns associated with an overly aggressive plan. (In other words, you want to avoid assigning too many resources that make the project too expensive.)
Are you ready to save time and money on your next workspace move?
A trusted workplace change partner can help you plan, purge and manage all your moves.
Talk with an Experienced Commercial Mover
At Corovan, we have decades of experience, along with proven processes and systems, that help our clients save time and money. Contact us today and let’s talk about making your commercial relocation project as efficient as can be.